Office assistant

Office Assistant

We are currently looking for an Office Assistant to join our growing team.If you’re an enthusiastic, outgoing, and self-organized individual, our company can be the perfect place for you to continue your career path and expand your knowledge.

 

Responsibilities

  • Oversee and support all administrative duties in the office;
  • Handling office repairs and fixes - making sure that the offices are operating smoothly;
  • Purchasing office supplies, food, and equipment once/twice a week as needed and maintaining proper stock levels;
  • Communicating with vendors, service providers, and landlords about prices, changes, complaints, etc. (manage the relationship with them);  
  • Ensuring everything is invoiced and paid on time;
  • Maintain filing system, contact database, employee list, and inventories;
  • Creating, maintaining, and entering information into databases;
  • Organize office operations and procedures;
  • Provide general support to visitors (arrangements as required);
  • Assisting in the recruitment process, coordinating events as necessary, providing support in day-to-day obligations and regulations;
  • Maintain a safe, secure, and pleasant work environment
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports;
  • Assisting while some employee is relocating;
  • Buying gifts for the employees for specific occasions. 

Requirements

  • High school diploma or equivalent
  • Experience as an office assistant or in a related field
  • Super organized person, attentive to details, ability to prioritize, and comfortable working independently
  • Thorough understanding of office management procedures
  • Warm personality with strong communication skills
  • Outstanding verbal and written English skills

 

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