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The HeadHunter Group is an innovative Staffing and Recruiting Company operating in Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece and USA. We offer the newest mentality in Staffing industry and our core business are Candidates and Clients.

For our client Lidl, German international discount supermarket chain that operates over 12,000 stores across Europe and the United States, we are looking for:

 

HR Services, Administration and Payroll Team Manager

The position objective is the functional and personal management of the HR Services, Administration and Payroll Team. In addition, the position holder is responsible to ensure and develop the areas of personnel administration and remuneration management. Further, the position objective is to support the proper entry and maintenance of basic data of employees in the personnel administration system, as well as storage and archiving of documents and preparation of certificates and reports, in compliance with legal regulations and internal rules and requirements, as well as to ensure the correctness and further development of remuneration administration processes.

 

Key responsibilities:

Management Tasks

• Management of employees under the company, management and behavioural principles and promotion of purposeful, professional and personal development of employees
• Creating appropriate framework conditions (organizational, personal) to ensure the implementation of tasks and to achieve the goals on time, as well as in an economically profitable way
• Negotiating goals and delegating tasks to employees, including giving freedom of action for the tasks performance
• Ensuring a positive and motivating work atmosphere, as well as smooth, effective and efficient cooperation
• Conducting talks with employees
• Responsibility for operational matters related to personnel
• Provision of compliance to the internal rules and standards
• Responsibility for the management and planning of resources and personnel, as well as the costs
• Identifying potentials through standardized tools and promoting potentials through individual development measures
• Ensuring compliance with the applicable laws and internal regulations (corporate principles, leadership model, processes and other internal regulations) in the management of employees (guarantee of HR-compliance and implementation of the CMS - HR program in everyday work/activity)
• Building awareness among the employees regarding the importance of compliance with applicable laws and internal regulations
• Actual implementation of the CMS - HR program (implementation of measures to avoid and minimize the risks related to HR compliance)
• Organization of work so as to comply with legal obligations
• Periodic control for compliance with applicable legislation and internal regulations in the field of obligation (control obligation)

HR Related Services

• Coordination of the payroll process of the Company, to ensure timely and correct payment of salaries and other remunerations
• Coordination of preparation and implementation of the relevant internal processes, procedures and other regulations, in the field of labor relations, payroll and administration
• Coordination of administrative activities according to the applicable law and other regulations, as well as coordination of the disciplinary procedures
• Maintenance, correction and control of employees’ reported working hours
• Person in charge of the LIDL staff hotline and preparation of analyses and statistics relating to incoming calls.
• Entry of business trip reports, advances and receivables from employees, as well as reporting to managers for factual ambiguities
• Contact person for Headquarters employees for questions regarding pension funds and insurances, attachments, contracts, health insurances, control and administrative bodies
• Contact person for employee insurance and pension insurance
• Provides the legally required notifications and certificates (e.g. in case of long-term absences, maternity leave), and is also responsible for the proper preparation of certificates and documents upon resignation. 
• Ensuring the correct preparation of SAP HR reports and others related to personnel, as well as their distribution to the defined scope of recipients.
• Providing a standardized system of forms and sample documents.
• Coordination of the flawless functioning of all IT applications and programs in the field of HR services, through close cooperation with the IT Systems division, as well as ensuring compliance with the data protection concept.

 

Activities in the field of data administration management

• Effective, up-to-date and correct course of personal data administration and regular management, processing and input, as well as change of basic data for employees
• Checking the completeness of documents for new employee appointment, if necessary, filing complaints to recruiters, as well as systematic tracking of missing documents
• Ensuring the correctness of all documents related to personnel administration
• Preparation of certificates and official notices
• Processing and administration of documents related to temporary incapacity of the staff (entry in SAP)
• Ensuring proper management of personal staff files, as well as the completeness of the documents stored therein
• Proper management and storage of relevant documents related to personnel administration in accordance with the data protection law, including compliance with the periods for their destruction.

 

Activities related to remuneration administration and management

• Person in charge of remuneration administration and clarification of open staff issues,
• Correct determination, verification and payment of taxes and social security contributions related to staff
• Preparation of certificates related to remunerations payment (annual reports, calculations in connection with the use of company cars, etc.)
• Ensuring the availability of all data and documents related to remunerations administration and payment
• Activities related to the preparation for salaries payment and follow-up activities thereafter
• Calculation and verification of employees' salaries
• Responsibility for the correct determination and payment of taxes and social security contributions related to staff
• Responsibility for sending the salary slips and the working time certificates
• Analyses and elimination of errors within the remuneration payment preparation process
• Supporting the preparation of statements and reports related to salaries payment
• Responsibility for cost budgeting and reporting in the own field of management 

Key Qualifications and competences:

• University degree – Law, Economics, Human Resources, Social Sciences  
• At least 5+ years of relevant experience in a similar position as HR Manager, HR Administration and Payroll Manager
• Proven experience as people manager
• Experience managing large volumes of data
• Driven and motivated with a positive outlook, curious and able to solve problems
• Self-initiative and result oriented way of working
• Quality awareness and maintenance of work efficiency
• Delegation skills and monitoring the progress of delegated task
• Good working knowledge of Microsoft Excel
• English language knowledge, German is a plus
• Confident with excellent communication skills both written and verbal
• Collaboration skills working across departments with colleagues with differing levels of knowledge and experience
• Highly organised and able to work to tight deadlines

 

What can you expect from the position?

• International experience
• Cooperation with dynamic and experienced team
• Being always challenged to reach for more
• Training abroad 3 months  

REMUNERATION/ SALARY:  Competitive.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

The interested candidates are invited to APPLY ONLINE and send your application document (CV in English). If you have any technical questions related the application, please, contact Ms. Julijana Minovska directly on +38971 370 151 (Monday - Friday) or sent an e mail at:  [најави се за да го видиш е-маилот]  

You can easly apply on the following link: https://theheadhunter.com/single-job/?id=242975

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