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Office Assistant

We are currently looking for an Office Assistant to join our growing team.

If you’re an enthusiastic, outgoing, and self-organized individual, our company can be the perfect place for you to continue your career path and expand your knowledge.

 

Responsibilities

-Oversee and support all administrative duties in the office

-Handling office repairs and fixes - making sure that the offices are operating smoothly

-Purchasing office supplies, food, and equipment once/twice a week as needed and maintaining proper stock levels

-Communicating with vendors, service providers, and landlords about prices, changes, complaints, etc. (manage the relationship with them)   

-Ensuring everything is invoiced and paid on time, tracking all the invoices

-Maintain filing system, contact database, employee list, and inventories

-Creating, maintaining, and entering information into databases(archiving)

-Organize office operations and procedures

-Provide general support to visitors (arrangements as required)

-Supporting all HR topics (assisting in the recruitment process, coordinating events as necessary, providing support in day-to-day obligations and regulations)

-Maintain a safe, secure, and pleasant work environment

-Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

-Reporting all to the HR

-Assisting while someone is relocating

-Buying gifts for the employees (first day, birthday, baby, wedding, and special occasions)

 

Requirements

-High school diploma or equivalent

-Experience as an office assistant or in a related field

-Super organized person, attentive to details, ability to prioritize, and comfortable working independently

-Thorough understanding of office management procedures

-Warm personality with strong communication skills

-Outstanding verbal and written English skills