За компанијата: Open GI is a specialist software company that offers unique and widely-used solutions within the insurance industry. As well as developing and selling the software to companies across the UK and Ireland,...
повеќе за компанијата »Company Description
Open GI is a leading software development company and a trusted partner to the general insurance industry. Based across the UK and Europe, our support and development services make us a truly diverse organisation that offers a range of IT solutions to insurance brokers, insurers and managing general agents.
Position
Responsible for complete office management activities to ensure smooth running of the Skopje office environment.
This includes assisting the HR manager with administrating company processes, assisting DU manager and Finance team, and full management of office administration.
Your key responsibilities
- Administrative support to the HR Manager, DU manager and close collaboration with the UK HR advisors.
- Review and verify accuracy of financial and contract paperwork and processes.
- First line of support for incoming and outgoing invoices, financial analysis support in terms of budgets and financial forecasts, preparation of financial reports and analysis.
- Assist the HR manager for the monthly payroll and employees’ expenses.
- Ordering office supplies / goods from various suppliers, gathering offers and offer analysis.
- Booking of travel arrangements for employees and visitors.
- Organises meetings in and out of office premises.
- Assist with general staff queries and escalating more complex issues to the HR Manager and the UK HR Advisor.
- General administration duties that may include typing, writhing company letters, filing and archiving, photocopying, scanning, and translating if necessary.
- Dealing with the office facilities, including stationery, cleaning company, phone lines, internet, alarm system, general maintenance.
- Greeting and welcoming visitors at office reception.
- Any other tasks as from time to time may be required to support the smooth running of the office.
What you’ll need to succeed
Qualifications
- A university degree in: Law, Economics or Public administration is desirable.
- Excellent English both written and spoken.
- Excellence in Microsoft 365.
Experience
- 2+ years working experience in similar position.
Skills
- Adaptability
- Trust
- Communicating and influencing
- Continuous improvement
- Working with others
- Outgoing and positive personality
- High attention to details
- Self-initiative
- Problem solving
- Calm and level-headed
- Responding to change
Aptitudes
- Drives to outcomes: focuses on results and desired outcomes and how best to achieve them.
- Ownership and accountability: takes personal accountability and ownership for their work.
- Continuous improvement: advances by ongoing, incremental improvement through continuous learning, questioning the status quo and trying out creative and novel ideas.
- Improving practices: suggests improvements to existing practices in the team so that there is an uplift in the quality of the product.
Other information
Mission and Values
Our mission is to be both the Technology Partner and Employer of choice for the UK General Insurance Market. Our values are central to this vision, as they represent how we collaborate how we work together in synergy and continually deliver for our customers:
- Accountability: We take personal pride in finding solutions and achieving results
- Innovation: We lead the market by being proactive, product-led and forward thinking
- Teamwork: We work collaboratively, recognising and celebrating success
- Trust: We build trust on integrity, transparency and respect
We are looking for an individual who embraces our values in their actions, decisions, communications and processes to inspire positivity and, ultimately, exceptional performance.
Benefits package
- Competitive salary depending on skills and experience
- Positive, friendly and fun working environment
- Support for personal and professional development
- Daily lunches and additional benefits
- Private health insurance package
- Referral bonuses
- Social events
- Flexible working hours
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