Operations Executive (Event Coordination)

Who We Are

InventU is an international event management company, specialized in organizing high-profile business meetings specifically constructed to help a large number of industries keep up with the constant information needs.

More importantly, InventU is a place that offers fair rules, rewards for loyalty, high compensation for your hard work, growth determined by your results, and supervision of demanding yet dedicated Managers who will help you achieve your professional goals.

The Role

This is a full-time on-site role in our Skopje office for Operations Executive (Event Coordination) and we are looking for an ambitious, motivated, outgoing, and confident person to join our team.

Responsibilities

  • Conducting comprehensive research to establish and maintain an up-to-date database of conference hotels across Europe;
  • Researching and maintaining an up-to-date database featuring companies specializing in audio-video equipment rental across Europe;
  • Researching and maintaining an up-to-date database featuring companies or individuals specializing in photography and videography across Europe;
  • Identifying, negotiating, and securing favorable travel contracts for our stuff with various airlines;
  • Negotiating terms for print materials (such as badges, banners, and advertising materials) and finalizing contracts;
  • Collaborating with management and producers to find optimal event options based on specified parameters, including location, size and required features;
  • Engaging in negotiations with Hotels, AV suppliers, photographers/videographers and print companies to secure optimal conditions, overseeing contract signing, payment, and execution, and serving as the primary point of contact before and during events to ensure high-quality outcome;
  • Communication with all event participants, about information for accommodation details;
  • Organizing and coordinating travel arrangements for all company personnel attending events;
  • Coordination between production, sales, and marketing departments, about printing all event materials;
  • Managing logistics and transportation of event materials to and from event venues;
  • Prepare a final report after each event;
  • Maintain reports for all expenses and contracts.

Qualifications

  • Excellent written and verbal communication skills in English;
  • University degree;
  • Analytical and Communication Skills;
  • Enthusiasm, willingness to learn, strong work ethic;
  • Ability to work collaboratively and manage multiple projects simultaneously;
  • Ability to perform well under deadlines;
  • Persistent and responsible person;
  • Previous work experience in a similar field will be considered an advantage.

What We Offer

  • Stable and inspiring working environment and salary;
  • Attractive bonus commission;
  • Clear targets and timelines for unlimited promotion and growth within the company;
  • Young, international and multi-lingual working environment;
  • Compensation for past work (Додаток за работен стаж);
  • K-15 (Регрес за годишен одмор);
  • 20 working days of paid holidays a year + few InventU perks.

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