We are seeking to hire an Accounting Admin/Data Entry Specialist for one of our clients from the Construction industry with headquarters in New York. The ideal candidate will be responsible for handling various accounting tasks and ensuring the accuracy and reliability of project-related financial information.

Duties and Responsibilities:

• Collect weekly project-related invoices and forward them to Project Superintendents for approval in a timely manner.
• Obtain and review monthly vendor statements to reconcile accounts and ensure accuracy in financial records.
• Obtain W-9 forms for new vendor setup and maintain proper documentation.
• Regularly update and maintain monthly project spreadsheets, logs, and status reports to ensure accurate record-keeping.
• Prepare reports and provide necessary information as requested by management or project teams.
• Assist the Project team during financial closeout by requesting final waivers, warranties, and other necessary documentation.
• Maintain project and overhead files in an organized manner for easy access and reference.
• Collaborate with the Head of Accounting to identify areas for process improvement and assist in implementing workflow enhancements.
• Perform data entry and ensure the accuracy and reliability of project-related financial information entered into the Yardi system. 
• Review and process monthly employee expense reports for payments, ensuring compliance with company policies and timely reimbursements.
• Review and process subcontractor AIA invoices in Yardi, verifying accuracy and adherence to contractual terms.

Preferred Prerequisites:

• Bachelor’s degree in accounting, Finance, or related field preferred.
• Previous experience in accounting or data entry roles.
• Proficiency in Microsoft Excel and other accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong understanding of accounting principles and financial reporting.

What we offer:

• Hybrid work style
• Private Health Insurance
• A fun "no bullshit" work environment
•  4 weeks vacation 
• Competitive compensation
• Team building activities

Note: The working hours for this position are from 2 PM to 10 PM, MK local time. This is a hybrid role with the option to work remotely or from the office.